HOTC Day Agency Project Proposal Form

If you are a non-profit or community agency located in Thomas County with a need, project or idea that you need help finding volunteers and resources for, Hands On Thomas County may be able to help on HOTC Day, October 21, 2017 from 9am – noon.  Last year’s big day attracted 1400 volunteers who completed “done in a day” projects at 70 different sites throughout Thomas County.

To be considered as a project site, simply fill out and submit the online form below.  Please provide as much detailed information as possible. To guarantee your spot, please submit your proposal by August 31. To print out a project proposal form/info packet and mail, fax, or email it to us, please click here


  • Be sure to nominate your favorite volunteer for Hands On Heroes, recognizing those that give back to our community and our partner non-profits. Nominations for student, individual and group (you can nominate more than one!) volunteer excellence can be submitted at any time during the year. Nominations are reviewed every March. Winners will be announced every April during Volunteer Week. Click here.

Thank you for all you do for our community!

Agency/Project Site Information for HOTC Day

IMPORTANT: All fields are required. Please fill in all fields even if not applicable. If you do not, you may receive an error when trying to submit the form. If you do receive an error, check for blank fields and just enter NA in each. Thank you!

Agency Name (required)

Contact Name (required)

Contact Phone (required)

Email (required)

Mailing Address (required)

Web Site

Project/Volunteer Needs

Description of Project/Need (required) We recommend keeping a running list of volunteer tasks to keep your staff organized, and volunteers busy!

Project Address (if different than mailing) (required)

Day(s)/Time (required)

Saturday, October 21, 2017 from 9am - noon. Please note: there is no contingency rain date.

Number of Volunteers (required)

Minimum Age of Volunteer(s)? (required) Please note: We will require all volunteers under 16 to be accompanied by an adult volunteer.

Special skills or Tools/Supplies Needed (required). Please note: Although we have some supplies available, it is your agency's responsibility to purchase and/or supply any necessary tools/items to complete this project.

Does your agency/project require a site visit to help determine costs, needs and parameters? (required)


How will this project benefit your agency? (required)

How do you plan to recognize participating volunteers (ex: recognition, certificate, thank you letter, gift)? (required)

If different from contact person, who is the employee/staff person assigned to oversee this project and participating volunteers that day? Please provide name, title, phone/extension, cell phone and email. (required)

Does your agency have liability insurance that would cover this event/project if there is an accident or injury? (required)


By submitting this request, you understand that a qualified representative from your agency must be on hand during volunteer service. HOTC, its volunteers and representatives are not responsible for any damage or injury sustained before, during or after project/event, nor for any circumstances arising from completion or lack of completion of project. HOTC acts as a volunteer referral service. Unless otherwise stated, we do not complete background checks or screening on potential volunteers, but rely upon the requirements, judgement and screening of you, our partner.

Accepted by submitting agency (please check box)

I have downloaded the HOTC Day information packet. Please check box, then copy and paste the following link in a new browser window to download: